GS42-GettingStartedLO.pdf

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Getting Started
with
LibreOffice 4.2
Copyright
This document is Copyright
©
2010–2014 by the LibreOffice Documentation Team. Contributors
are listed below. You may distribute or modify it under the terms of either the GNU General Public
License (http://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons
Attribution License (http://creativecommons.org/licenses/by/4.0/), version 4.0 or later.
Contributors
Jean Hollis Weber
Martin Fox
Andrew Pitonyak
John A Smith
Bruce Byfield
Cover art:
Klaus-Jürgen Weghorn
Peter Schofield
Dan Lewis
Hazel Russman
Martin Saffron
Reizinger Zoltán
Jean Hollis Weber
Ron Faile Jr.
David Michel
Jeremy Cartwright
Laurent Balland-Poirier
Acknowledgements
This book is adapted and updated from
Getting Started with OpenOffice.org 3.3.
The contributors
to that book are listed on page 13.
Feedback
Please direct any comments or suggestions about this document to the Documentation Team’s
mailing list:
documentation@global.libreoffice.org
Note:
Everything you send to a mailing list, including your email address and any other personal
information that is written in the message, is publicly archived and cannot be deleted.
Publication date and software version
Published 18 June 2014. Based on LibreOffice 4.2.
Documentation for LibreOffice is available at
http://www.libreoffice.org/get-help/documentation
Contents
Copyright..................................................................................................................................... 2
Preface..................................................................................................................................9
Who is this book for?................................................................................................................. 10
What's in this book?................................................................................................................... 10
Where to get more help............................................................................................................. 10
What you see may be different...................................................................................................11
Using LibreOffice on a Mac........................................................................................................12
What are all these things called?...............................................................................................12
Who wrote this book?................................................................................................................ 13
Acknowledgements.................................................................................................................... 13
Frequently asked questions.......................................................................................................14
What’s new in LibreOffice 4.2?..................................................................................................14
Chapter 1 Introducing LibreOffice....................................................................................15
What is LibreOffice?................................................................................................................... 16
Advantages of LibreOffice.......................................................................................................... 17
Minimum requirements.............................................................................................................. 18
How to get the software............................................................................................................. 18
How to install the software......................................................................................................... 18
Extensions and add-ons............................................................................................................ 18
Starting LibreOffice.................................................................................................................... 18
Parts of the main window........................................................................................................... 21
Starting new documents............................................................................................................ 25
Opening existing documents......................................................................................................26
Saving documents..................................................................................................................... 27
Renaming and deleting files.......................................................................................................29
Open and Save As dialogs.........................................................................................................29
Using the Navigator................................................................................................................... 30
Undoing and redoing changes...................................................................................................31
Closing a document................................................................................................................... 31
Closing LibreOffice..................................................................................................................... 31
Chapter 2 Setting up LibreOffice......................................................................................33
Choosing options for all of LibreOffice.......................................................................................34
Choosing Load/Save options.....................................................................................................49
Choosing language settings.......................................................................................................53
Choosing Internet options.......................................................................................................... 58
Controlling LibreOffice’s AutoCorrect functions..........................................................................59
Chapter 3 Using Styles and Templates............................................................................61
What is a template?................................................................................................................... 62
What are styles?........................................................................................................................ 62
Applying styles........................................................................................................................... 63
Modifying styles......................................................................................................................... 65
Creating new (custom) styles.....................................................................................................67
Getting Started with LibreOffice 4.2 | 3
Copying styles from a template or document.............................................................................68
Deleting styles........................................................................................................................... 69
Using a template to create a document.....................................................................................69
Creating a template................................................................................................................... 70
Editing a template...................................................................................................................... 71
Adding templates obtained from other sources..........................................................................72
Setting a default template.......................................................................................................... 73
Associating a document with a different template......................................................................74
Organizing templates................................................................................................................. 74
Examples of style use................................................................................................................ 76
Chapter 4 Getting Started with Writer..............................................................................79
What is Writer?.......................................................................................................................... 80
The Writer interface................................................................................................................... 80
Changing document views.........................................................................................................85
Moving quickly through a document...........................................................................................85
Working with documents............................................................................................................ 86
Working with text....................................................................................................................... 87
Formatting text........................................................................................................................... 96
Formatting pages..................................................................................................................... 101
Adding comments to a document.............................................................................................105
Creating a table of contents.....................................................................................................106
Creating indexes and bibliographies........................................................................................107
Working with graphics.............................................................................................................. 107
Printing.................................................................................................................................... 107
Using mail merge..................................................................................................................... 107
Tracking changes to a document.............................................................................................108
Using fields.............................................................................................................................. 108
Linking to another part of a document......................................................................................108
Using master documents.......................................................................................................... 111
Creating fill-in forms.................................................................................................................111
Chapter 5 Getting Started with Calc...............................................................................113
What is Calc?........................................................................................................................... 114
Spreadsheets, sheets and cells...............................................................................................114
Calc main window.................................................................................................................... 114
Opening a CSV file................................................................................................................... 119
Saving spreadsheets............................................................................................................... 121
Navigating within spreadsheets...............................................................................................122
Selecting items in a spreadsheet.............................................................................................126
Working with columns and rows...............................................................................................128
Working with sheets................................................................................................................. 129
Viewing Calc............................................................................................................................ 132
Using the keyboard.................................................................................................................. 134
Speeding up data entry............................................................................................................ 138
Sharing content between sheets..............................................................................................141
4 | Getting Started with LibreOffice 4.2
Validating cell contents............................................................................................................ 141
Editing data.............................................................................................................................. 142
Formatting data........................................................................................................................ 143
AutoFormat of cells.................................................................................................................. 147
Using themes........................................................................................................................... 148
Using conditional formatting.....................................................................................................148
Hiding and showing data.......................................................................................................... 149
Sorting records........................................................................................................................ 150
Using formulas and functions...................................................................................................151
Analyzing data......................................................................................................................... 151
Printing.................................................................................................................................... 152
Chapter 6 Getting Started with Impress........................................................................157
What is Impress?..................................................................................................................... 158
Starting Impress....................................................................................................................... 158
Main Impress window.............................................................................................................. 159
Workspace views..................................................................................................................... 162
Creating a new presentation....................................................................................................166
Formatting a presentation........................................................................................................169
Adding and formatting text.......................................................................................................173
Adding pictures, tables, charts, and media..............................................................................178
Working with slide masters and styles.....................................................................................181
Adding comments to a presentation.........................................................................................187
Setting up a slide show............................................................................................................ 188
Chapter 7 Getting Started with Draw.............................................................................191
What is Draw?......................................................................................................................... 192
Draw main window................................................................................................................... 192
Choosing and defining colors...................................................................................................197
Drawing basic shapes.............................................................................................................. 198
Glue points and connectors.....................................................................................................203
Drawing geometric shapes......................................................................................................205
Selecting objects...................................................................................................................... 207
Moving and adjusting object size.............................................................................................208
Rotating and slanting an object................................................................................................210
Editing objects.......................................................................................................................... 211
Formatting area fill................................................................................................................... 214
Using styles............................................................................................................................. 215
Positioning objects................................................................................................................... 215
Applying special effects........................................................................................................... 216
Combining multiple objects......................................................................................................219
Arranging, aligning and distributing objects..............................................................................221
Inserting and editing pictures...................................................................................................221
Working with 3D objects.......................................................................................................... 221
Exporting graphics................................................................................................................... 221
Inserting comments in a drawing.............................................................................................222
Getting Started with LibreOffice 4.2 | 5

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