Key Resources for Project Managers - Report Writing - Guide6.pdf

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Key Resources for Project Managers
Report Writing
Guide 6
Key Resources for Project Managers
Guide 6
Report Writing
Reference
About this Guide
The
Report Writing Guide
is intended to serve as a reference for you, the new project
manager, and to give you basics of an essential skill for managing projects at CARE. The
larger Guide is divided into two parts: a reference and a self-study.
The reference is organized in chapters so you can access the information you need
quickly. The self-study section contains two parts, a check for understanding and an
application to the job.
Copyright ©2009 by Cooperative for Assistance and Relief Everywhere, Inc. (CARE). All rights reserved.
Key Resources for Project Managers
Table of Contents
Introduction ........................................................................................................... 1
Preparation for Writing ........................................................................................... 3
The Purpose of the Report................................................................................................ 3
The Reporting Process ..................................................................................................... 4
The Roles of the Writer and the Editor ............................................................................... 4
Planning the Report ........................................................................................................ 5
Collecting Information for the Report ................................................................................ 6
The Content............................................................................................................ 9
Using a Report Model ...................................................................................................... 9
Demonstrating Impact................................................................................................... 10
Sections of the Report................................................................................................... 11
Effective Report Writing Practices .......................................................................... 16
Consistency ................................................................................................................. 16
Adequate Details .......................................................................................................... 17
Clear Language............................................................................................................. 18
CARE Language............................................................................................................. 20
Review and Practice .............................................................................................. 21
Reviewing Your Report................................................................................................... 21
Troubleshooting Your Report .......................................................................................... 21
Report Sample ...................................................................................................... 23
Language and Style ............................................................................................... 35
Report Style Guide ........................................................................................................ 36
Commonly Used Words................................................................................................... 37
Verb Forms .................................................................................................................. 40
Templates ............................................................................................................ 41
Project Tracking List ..................................................................................................... 42
Report Information Checklist .......................................................................................... 43
Report Template ........................................................................................................... 44

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